Lesson 1, Topic 1
In Progress

1.3. Organising your work routine

ryanrori January 22, 2021

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Planning your work means organising your tasks so everything gets completed on  time. You are usually told when the work needs to be completed. This is called a  ‘deadline’. You will need to plan your work to make sure you finish it by the  deadline.

Example

Riccardo’s daily routine includes photocopying. A supervisor or colleague may be  waiting for Riccardo to complete the photocopying so that he can take the papers  to a meeting. If the photocopying is not done on time, his supervisor or colleague  will be late to an appointment. In Amy’s case she will need to set up activities before the guides arrive. If tasks are  not completed on time it will impact on others. If she is not ready when the guides  arrive, chaos could erupt as she will not be organised. From your list of tasks, you need to know which tasks you should do first. 

For example, ask yourself: 

• Are any tasks urgent?

• Which tasks can be left until later in the day? 

• How long will the tasks take?

Being organised will help you manage all the tasks you are given. Planning your work so you can meet a deadline is called ‘time management’  because it refers to how you manage or organise your time. Sometimes it may  seem hard to find the time to fit everything in

Meeting unexpected demands

Sometimes it may be hard to complete your tasks within the specified time and  according to their allocated priority. You may find that you have to juggle your  tasks. This means knowing what to do to complete a task if something stops you  from doing it at the time you had planned. For example, someone else might ask  you to do something for them, or you may have to stop doing your work to  answer the phone. There may also be other reasons that you cannot complete a  task such as:

• a piece of equipment you are using might break down

• a person you need to speak to is not available

• the office has run out of a resource you need

• you keep getting interrupted and have to do other tasks.

Make sure you know the right people to ask for help. Your organisation may have  a specific person for certain tasks or alternatively check with your supervisor or  coach.