Lesson 1, Topic 1
In Progress

3.3. Borders and shading are correctly applied to a document.

ryanrori January 11, 2021

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There are three tabs at the top of the Borders and Shading dialog box

The Borders Tab


On the left had side of the dialog box you will see the setting choices. Select from None, Box, Shadow, 3D, or Custom Setting. The centre of the dialog box gives you the options to select the border style, colour of the border lines, and the width of the line. A preview box is displayed in the right panel of the dialog box to help you visualize your selections. The right panel also contains buttons to use when designing a custom border.

To apply a custom border:

• choose custom from the setting selections

• select the style, colour and width

• click on the combination of top, bottom, left or right boarders you desire.


Page Border Tab


This tab offers the same selection as the border tab except it applies to the page border. You choose whether to apply the page border to a single page, the first page, or the whole document.

Shading Tab

Choose a preset colour and/or pattern to apply to the active paragraph or a pre-selection of text. You can also access a wider selection of colour choices or customize a colour by clicking on More Colours on the shading tab.On the custom tab of the More Colours choice, the slider points to the colour that was selected when the dialog box was activated. Use the slider to lighten the shade of the colour by dragging up, or to darken the shade by dragging down.

Advanced Formatting – Borders and Shading (Word)

MS Word came on the market as a word processor but has grown up to provide many features that are inherent in Desktop Publishing software. One such feature is Borders and Shading, found on the Format menu. The Tables and Borders toolbar also provides some of the commands and options found in the Borders and Shading dialog box.

Borders and Shading


Word provides you with a variety of choices. You can apply a border, shading or both around a single word, a selection of words, a paragraph, a group of paragraphs, a single page, a section, or all pages. The border can be an outside border or you can add just a top, bottom, left or right border or some combination. You can also apply background shading. Choose from one of Word’s standard colors or custom design a color. One of the newer options found in Word 2000 and XP is the Horizontal Line. This feature inserts a graphic dividing line between paragraphs. With Word’s flexible options, you have the creative freedom to design the style and look you want to achieve. Let’s review the options found in the Border’s and Shading dialog box.


There are 3 tabs at the top of the Borders and Shading dialog box

•    Borders –applies to selected text or paragraphs

•   Page Border – applies to the whole document, the first page of the document, all but the first page of the document, or a section of the document

•    Shading – applies to selected text or paragraph.


The Apply to: field found in the lower right hand corner of the dialog box has a drop down from which you can choose how you want your selections applied within the document. Depending on which tab you activate, you will be presented with different choices on whether it applies to a page, the whole document, a selection of text, or a paragraph.
The Options button lets you set the margin width from the text in the document to the border. Each border (top, bottom, left, right) can be set to a different margin setting in Office 2000 and XP. The dialog box for the borders tab and the page borders contains three sections:

•    Settings

•    Style, Color and Width

•    Preview (including border options for custom borders)

Borders and Shading Options

Borders and shading help you emphasize information and guide a reader’s eye through a document, when adding borders and shading, remember that they are both applied to entire paragraphs.

The Tables and Borders toolbar may be used to quickly add borders and shading to paragraphs. The following instructions will guide you in using the toolbar options to add borders and shading to paragraphs. Both borders and shading can be applied to the same paragraph.

To display the Tables and Borders toolbar:

  1. From the View menu, select Toolbars » Tables and Borders
    The Tables and Borders toolbar appears.
    Windows:


Adding Borders and Shading

  1. Select the paragraph(s) to which you want to add shading and/or border(s)
  2. To add a border, click the next to OUTSIDE BORDER » select the desired border option
  3. To add shading, click the next to SHADING COLOR » select the desired shading option

Removing Borders

  1. Select the paragraph containing the border you want to remove
  2. Click the next to OUTSIDE BORDER » click NO BORDER

Modifying Borders

  1. Select the paragraph containing the border you want to modify
  2. Click the next to OUTSIDE BORDER » click NO BORDER
  3. OPTIONAL: On the Tables and Borders toolbar, select a different line weight and the line style
  4. Click the next to OUTSIDE BORDER » select the desired border option

 

Removing Shading

  1. Select the paragraph containing the shading you want to remove
  2. Click the next to SHADING COLOR» click NO FILL

 

Modifying Shading

  1. Select the paragraph containing the shading you want to modify
  2. Click the next to SHADING COLOR» select the desired shading option

 

Borders and Shading Options: Dialog Box Option

The Borders and Shading dialog box is another option for adding borders and shading to paragraphs. This option gives you more control of your border placement than with the Tables and Borders toolbar.

Adding Borders

  1. Select the paragraph(s) to which you want to add a border
  2. From the Format menu, select Borders and Shading…
    The Borders and Shading dialog box appears.
  3. Select the Borders tab

  4. From the Setting section, select the desired option
    OR
    In the Preview section, click where you want borders to appear
    NOTE: The sample graphic will be updated to reflect your changes.
  5. OPTIONAL: Using the scroll list and pull-down lists, adjust the Style, Colour, and Width
  6. Click OK

Removing Borders

  1. Select the paragraph containing the border you want to remove
  2. From the Format menu, select Borders and Shading…
    The Borders and Shading dialog box appears.
  3. Select the Borders tab
  4. In the Setting section, click NONE
    OR
    In the Preview section, click each border you want to remove
  5. Click OK

 

Modifying Borders

  1. Select the paragraph(s) containing the border you want to modify
  2. From the Format menu, select Borders and Shading…
    The Borders and Shading dialog box appears.
  3. Select the Borders tab
  4. In the Preview section, click the border you want to modify
    The existing border is removed.
  5. OPTIONAL: Using the scroll list and pull-down lists, adjust the Style, Colour, and Width
  6. In the Preview area, click where you want the border to appear
    The new border appears, replacing the old.
  7. Click OK

 

Adding Shading

  1. Select the paragraph(s) to which you want to add shading
  2. From the Format menu, select Borders and Shading…
    The Borders and Shading dialog box appears.
  3. Select the Shading tab

  4. From the Fill and Patterns areas, select the desired options
    The Preview section automatically adjusts based on your selections.
  5. Click OK

Modifying Shading

  1. Select the paragraph(s) containing the shading you want to modify
  2. From the Format menu, select Borders and Shading…
    The Borders and Shading dialog box appears.
  3. Select the Shading tab
  4. In the Fill and Patterns areas, make the desired changes
    The Preview section automatically adjusts based on your selections.
  5. Click OK

 

Removing Shading

  1. Select the paragraph containing the shading you want to remove
  2. From the Format menu, select Borders and Shading…
    The Borders and Shading dialog box appears.
  3. Select the Shading tab
  4. In the Fill section, click NO FILL
  5. In the Patterns section, from the Style pull-down list, select Clear
  6. Click OK