Lesson 1, Topic 1
In Progress

1.3 An office/production layout plan is used in order to optimise the workflow.

ryanrori January 7, 2021

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Your production process will vary dramatically depending on the nature of your product. Creating handmade crafts is far different from manufacturing high-tech electronics. But you still need a “process” — a plan for:

• How you’ll get your raw materials

• The steps for turning those materials into finished goods

• The labour you’ll need

• How you’ll ensure consistent standards and quality


Even if what you’re “producing” is a service rather than a tangible product, you’ll still benefit by considering the process by which you prepare and carry out that service.


Some of the key issues to consider include:

• What supplies do you need?

• When do you need them?

• How much labour is required?

• How will you set standards?

• How will you ensure those standards are met consistently?

• How will you reduce inefficiencies in the process?

• How will you ensure safety?

• How will ensure adequate access to necessary utilities?

• How can you reduce waste?

 • How will you dispose of waste?

Office Space Planning Defined

Definition of Space Planning

There is so much confusion about what office space planning really entails that perhaps a sensible initial approach to defining it clearly is to look at what space planning is not, rather than what it is.

Office space planning is often wrongly perceived to be something to do with either building architecture or with interior design. It is neither.

Building architecture is the art and science of designing and constructing buildings. An architect is principally influenced by factors such as the use to which the building will be put, the materials obtainable, the resources available in terms of money and labour, and contemporary artistic taste.

Interior design is the part of architectural design that deals with the planning and execution of the layout and decoration of an architectural interior. The interior designer is chiefly concerned with the placing and layout of rooms within a building, decoration of walls and ceilings and sometimes design of immovable types of furniture.

Space planning on the other hand is concerned with creating functional, effective, productive and flexible working areas that optimise the use of space within the constraints of the building and the offices.

So, office space planning is neither architecture nor interior design, nor is it simply an exercise in aesthetics. It is a matter of understanding the dynamics of office workspace and the patterns of workflow and communication within the office. It is a question of visualising the workspace possibilities presented by different office systems, components and technologies. It is the practice of achieving solutions that optimise the use of available office space for employee and task needs, reconciling the work needs of individuals with the business goals and objectives of employers.

An effective approach to office planning delivers answers to all of these factors, which are more broadly categorised as people factors, space factors and technology factors.

By managing implementation and change in each of these areas, workspace planning becomes a strategic tool. Correctly used, planning helps companies to meet their organisational goals. It enables them to remain competitive, to anticipate rapid changes in business and technology and to have the flexibility to react to change.