Lesson 1, Topic 1
In Progress

2.1 Productivity

ryanrori December 30, 2020

[responsivevoice_button rate=”0.9″ voice=”UK English Female” buttontext=”Listen to Post”]

Productivity is the amount of work you get done in the right way while at work.  Every minute of the day that you spend not doing what you are paid to do, is an unproductive minute.

You employer expects you to work a certain number of hours per day and in that time, you are expected to produce work of a certain quality and quantity.  If you do not do this, you are unproductive and you are costing the organisation money, since you are being paid to work and you are not working.

Let us do a quick exercise:

Say, there are 10 people working in your section. On average, about five people arrive for work 10 minutes late every day.  About five people leave work 5 minutes early every day.  This means that in total in the section, every day at least one hour and fifteen minutes’ worth of production time is lost.  If your section works 20 days a month, that is a total of 25 man hours that one person did not work – in total more than three days.

When you arrive late or leave early, you are stealing time from your employer, it affects your productivity, it affects the profits of the business and in the end could cause the business to close down.

Following is an extract from an article about a survey conducted by Microsoft.

Survey Blasts Knowledge Worker Productivity

By Daniel Stamp

“to make knowledge workers productive will be the great management task of this century, just as to make manual work productive was the great management task of the last century.” – Dr. Peter Drucker

Becoming more productive at work has been the clarion call among individual workers, teams and organizations everywhere for decades. Billions of dollars have been invested with this aim in mind. So what have been the results of efforts to increase the effectiveness of knowledge workers?

Not much it seems, judging by the results of Microsoft’s recently released Personal Productivity Survey, which reveals some disturbing but not unexpected information about the effectiveness of business and individual workers alike.

The survey which drew responses from more than 38,000 people in 200 countries, rated workers’ individual productivity based on their responses to statements about work-related practices. Worldwide, survey participants revealed some interesting conclusions about the nature of productivity in their workplace, including these nuggets:

  • People work an average of 45 hours a week; they consider about 17 of those hours to be unproductive
  • More than half the participants, 55 percent, said they relate their productivity directly to their software
  • People spend 5.6 hours each week in meetings; 69 percent feel meetings aren’t productive
  • Only 34 percent said they are using proven scheduling tools and techniques to help them gain more free time and balance in their lives.
  • 60 percent said they don’t have work-life balance, and being unproductive contributes to this feeling.
  • Women had an average productivity score of 72 percent, compared with 71 percent for men.
  • Workers said they receive an average of 42 e-mail messages per day.

The most common productivity pitfalls are unclear objectives, lack of team communication and ineffective meetings — chosen by 32 percent of respondents overall — followed by unclear priorities at 31 percent and procrastination at 29 percent

These new survey results confirm and highlight the opportunity for knowledge workers to get better training and develop the skills on how to get the most out of software productivity tools they use. But it has become increasingly obvious that technology isn’t everything. Indeed, the principal productivity tool remains the brain and how you and your team mates use them will determine your effectiveness!

Start today to develop the skills that will help you master your technology and improve your personal productivity. By developing essential skills such as time management, personal organization, life/work balance and workload management you will improve every aspect of your life.